We'll build everything in the Phase 1 plan you already have: digital dockets and payroll recon into Xero, new-hire onboarding, and the skills and ticket register. One month, $20,000. After that, if you want us to keep going, it's $12,000 a month and we build as much as we can.
You already have a fixed Phase 1 quote from Blue Seas AI. Here's the same build, side by side.
50% upfront, 50% when it's built.
We keep building as much as we can each month. Stop any time with 30 days' notice.
The same three pieces in your Phase 1 plan, connected to each other and to Xero.
Dockets filled in on a phone on site, checked against the roster, then pushed into Xero as draft pay entries for the office to approve. Anything odd, like a 12-hour-plus shift or a wrong job code, gets flagged before it reaches payroll. KSCH and QTCH kept separate.
One tidy intake for tax, super, bank and licence details. It reads the tickets, flags anything missing the same day, and sets up the Xero employee card ready to approve. No re-typing.
Every ticket, VOC and licence in one place, with expiry alerts at 90, 30 and 7 days. You can see at a glance who's good to go to site.
The one from our call. Crew clock in on their phone when they get to site, the location confirms they're there, and the time drops straight onto the day's docket. No more chasing who was where. We'll stage it out and get it started. It's option 2 on the docket screen in the demo below.
A working demo of the month-one build: Dan's 2pm roster by text, both ways of doing dockets, Monday's reconciliation done for you, the pay run into Xero, onboarding and the ticket register. The phone shows what the crew see. It runs on sample data for now. Once we have access to your OneDrive, it runs on yours.
We build, and each week we jump on a quick Google Meet with Dan to show where it's at and steer it. Nothing gets switched over until you've seen it work on your own data, and pay stays exactly as it is until our draft matches yours.
Plus Zayn on email or text any time in between.
The rest of the plan you already have, in the same order. No quoting each phase separately. We work down the list and fit in as much as we can each month. You can change the order or stop whenever you like.
Invoices drafted from the dockets, a variations register that chases what's owed, and POs matched to invoices with approval over your limits.
Quotes drafted from one brief, Excel costing and Word quote together, plus follow-up alerts so nothing goes stale.
One register of every crane and piece of gear, service reminders, and an early warning when a crane is coming down with no next job.
The yard program built from the up and down dates, the 2pm roster texted to the crew, and site-specific SWMS drafted from your templates for Liam to sign.
Your whole operation on one screen, on your phone on site or the desk in the office. It fills in as each piece above goes live.
Every account is set up in KSCH's name and on KSCH's card: hosting, database, AI credits and texts. You see every bill, paid straight to the providers at cost, usually a few hundred dollars a month. Everything we build is yours. If you ever stop working with us, it keeps running and nothing moves.
50% upfront, 50% when month one is built. If we can't build it, you don't pay for it and your 50% comes back. Simple as that.
Sign below. We send the invoice for the first 50%.
Dan gives us access to OneDrive and Xero, plus a few real dockets and the employment pack. We start building that week.
We show Dan where it's at every week. A month later it's live, then you decide whether we keep going.
Thanks. Matt will send the invoice and a kickoff time shortly.
Questions? Call Matt on 0434 390 625 or email matt@useaetherai.com