Tuesday 29 September · 9:02am
Good morning, Ben
Written for you overnightfrom this week's dockets, roster and tickets
Hours by site this week
from docketsNeeds a look
All dockets checked. Nothing waiting.
Wednesday 30 September
Tomorrow's roster
Dan's 2pm roster. The office sets it, approves it, and every bloke gets a text telling him where he's going tomorrow. Replies come back here. Dan, Ben and Liam get the summary. If someone pulls out, one tap texts the qualified blokes on the bench and the first yes gets the shift.
crew across 12 sites
Locks at 2:00pm · on the bench at the yard
Texting… /
2 no reply yet
·
·
✓ Y
✗ Crook
No reply
Mason FlintCovering Kev
Approve the roster to see what the crew get
KSCH: Hi Jaden, tomorrow (Wed 30 Sep) you're at J-2819 Caloundra, TC007, start 6:00am. Reply Y to confirm or N if you can't make it.
Y
Cheers. Tap here when you get to site: ksch.app/in/7Qx2
Summary sent to Dan, Ben and Liam
Roster for Wed 30 Sep: crew across 12 sites. confirmed, Kev Doyle can't make it (J-2841), 2 no reply yet at Byron. Follow-up text goes at 4pm.
Kev's out for Maroochydore
He's a dogman on TC003. Only blokes with a current DG, VOC and first aid who are familiarised on TC003 get the text.
Waiting for the first yes…
Mason Flint took it at 2:46pm. Roster updated, the others got "filled, thanks". No 4am ring-around.
The day's docket
Two ways to capture it, and they can run side by side. Start every crew on option 1 on day one. Move a crew to option 2 whenever it suits. Either way the docket lands in the office the same afternoon, no paper, no Monday chase.
TODAY'S JOB, FROM THE ROSTER
J-2841 · Maroochydore
TC003 · Coastline Built · KSCH
BUILDER'S REP SIGNS HERE
Crew total
✓
Sent. Thanks, Mick.
hours for people is with the office now.
+30 min at double time added for doing the crew's dockets
Option 1: the crew leader fills it
It's the model your team agreed on in May. One person per crew, a paid half-hour for doing it, and nobody else has to touch a thing. The roster already knows who should be there, so it's mostly checking times. Zero risk on day one.
When it's sent
- Checked against the roster and, for QTCH, the timesheet
- Long shifts, wrong job codes and missing days get flagged
- Clean dockets roll straight into the draft pay run
- The same docket drafts the builder's invoice
Messages
KSCH: Hi Josh, tomorrow (Tue 29 Sep) you're at J-2841 Maroochydore, TC003, start 6:00am. Reply Y to confirm.
Y
Cheers. When you get to site tomorrow, tap: ksch.app/in/7Qx2
No app to install. It's just a link.
YOU'RE AT
J-2841 · Maroochydore
Inside the site boundary
Tapped in 5:54am
On site at J-2841. Have a good one.
On site at J-2841. Have a good one.
…the day goes by…
Tapped out 4:28pm
5:54am to 4:28pm, less a 30 minute break
10.1 hrs
Look right?
✓
Done for the day
Your hours are on today's docket. Nothing to fill in.
Mick's docket, building itself
J-2841 · Tue 29 Sep · from the taps and the roster
Tapped in 6:40am, 2.3 km from site, and never tapped out. Mick fills the gap:
✓ Sent. Nobody typed an hour. Mick only filled the one gap.
Option 2: it fills itself
Each bloke taps a link in his roster text when he gets to site, and again at knock-off. The phone confirms he's actually there. The docket builds itself from the taps and the roster, so the crew leader only fills the gaps. There's no app to install, which is what sank the last ones.
Pay week Sat 19 Sep to Fri 25 Sep · pay run today
Dockets and pay
Monday's six hours, done for you. Every docket is matched to the roster and, for QTCH jobs, the timesheet. of matched on their own. You only look at the flagged ones: click, pick a fix. Then the pay run goes into Xero as drafts. Nothing is paid until Jisha approves it in Xero.
Matched
/
To check
KSCH hours
QTCH hours
Overtime
Done:
Pay run
Two pay runs, one per company. Super for this run is due in funds by Tue 6 Oct.
Clear the flagged dockets first.
✓ Two draft pay runs in Xero. Waiting on Jisha to approve.
Paper docket?
While crews switch over, the odd one will still come in on paper. Snap it and it gets read in.
Invoices
Next in line after month oneThe same dockets, charged out. Whatever the docket says gets paid and gets on-charged. So once the dockets are clean, the builder invoices draft themselves in Xero: crane hire plus labour by role, ordinary and overtime. Anything missing a builder signature is held back. Rates here are samples. Yours come from your rate card.
Week to 25 Sep
Draft tax invoice
· ·
Week to Fri 25 Sep
| Item | Qty | Amount |
|---|---|---|
Subtotal
GST
Total
Hours come straight from this week's approved dockets. It goes to Xero as a draft for a person to send.
Pick an invoice to see it.
Onboarding
No more six PDFs and re-typing. New starters fill in one form on their phone and snap their tickets. It checks the TFN and BSB, reads the dates off the ticket photos, and chases anything missing the same day. When it's all in, the Xero employee card is set up ready for Jisha to approve.
New starters
Step 3 of 5: your super
Pick your fund, or use your existing one. We'll check it with the ATO.
Search your super fund…
Member number
Your tickets
HRWL dogging✓ Read, exp. Mar 2029
VOC dogging📷 Snap it
· · starts
Reminders sent:
Xero employee card drafted: personal, tax, super and bank details filled in. Tickets added to the register. QLeave details ready to lodge.
✓ Employee card approved in Xero. is in the ticket register and can be rostered.
Skills and tickets
Every ticket in one place. Licences, VOCs, heights, first aid and crane familiarisations for all crew, with reminders at 90, 30 and 7 days to the bloke and his leading hand. It's also the one place to pull from for HammerTech and builder portals.
Who can go to site?
It flags. A person still decides who goes.
Reminders going out
·
| Name | Cranes | |
|---|---|---|
Site map
Where everyone tapped in this morning. Each site has a boundary. Tap in inside it and you're on the docket. Tap in anywhere else and it gets flagged for the crew leader.
This morning
Demo only. Names, sites and figures are sample data built to show how the system works.